So, you’re planning that dream trip abroad, but there’s one crucial piece of paperwork standing between you and your adventure: the leave approval letter/ No objection certificate (NOC) for your visa application. Don’t worry, we’ve got you covered. In this comprehensive guide, we’ll walk you through everything you need to know about leave approval letters/NOC, from what they are to how to get one without breaking a sweat.

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What exactly is a Leave Approval Letter?

Let’s start with the basics. A leave approval letter is essentially your golden ticket to taking time off from work without worrying about your job security. It’s a approved leave of absence letter from your employer, giving you the green light to jet off on your travels. Think of it as your boss saying, “Sure, go have some fun we’ve got it covered “. So in general you need a Leave approval letter from your employer for non-work related travel such as for a vacation or If the applicant’s employment contract or company policy requires formal approval for any absence from work.

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What is a No objection certificate/ letter?

A No Objection Certificate (NOC) is a document issued by an employer or other relevant authority, such as an educational institution or government agency. NOC is typically required when the applicant’s travel is directly related to their employment, dependent status, or study programs.

Why Do You Need a No objection certificate/ Leave approval letter for Visa?

Ah, the million-dollar question! Visa applications can be complex puzzles, and visa officers want to make sure you’re not planning to pull a disappearing act once you step foot in their country. Proof of employment letter shows them that you’ve got a job waiting for you back home, so you’re not likely to overstay your welcome.

How to get your hands-on employee leave letter?

Getting a leave approval letter is easier than you might think. Start by chatting with your HR department or directly with your boss. Politely explain your travel plans and ask what they need from you to make it happen. Most employers have a standard procedure for granting leave, so you shouldn’t encounter too many roadblocks.

What information should be included in a leave approval letter or NOC for a visa application?

Once you’ve sweet-talked your boss into giving you time off, it’s time to put it in the paper. Your leave approval letter should include a few key details:

  • Company Letterhead
  •  Your name, position, and contact information
  •  Your employer’s name, position, and contact information
  •  The dates you’ll be away
  •  The reason for your leave (keep it brief)
  •  A heartfelt thank-you to your employer for their understanding and support.

Sample leave approval letter requesting to the employer

ABC Company

John Smith [Applicants Details]
Human Resources Manager
ABC Corporation
123 Main Street
Anytown, USA 12345
(555) 555-5555
[email protected]

February 23, 2024

Jane Doe [Employer Details]
HR Director
ABC Corporation
123 Main Street
Anytown, USA 12345

Dear Jane,

Subject: Leave Approval for Visa Application

I am writing to request approval for leave from work for a visa application. I intend to travel to France from March 10, 2024, to March 25, 2024, for a vacation with my family.

While I’m away, I’ll make sure to delegate my responsibilities effectively, minimizing any disruption to the team’s operations. I have attached relevant documentation supporting my travel plans, including flight itineraries and accommodation details.

Please contact me for further information or documentation.

Thank you for your consideration.


John Smith
Human Resources Manager

Sample No objection letter from your employer

XYZ Company

John Doe [Employer Details]
XYZ Corporation
456 Oak Street
Other town, USA 54321
(555) 555-5555
[email protected]

February 23, 2024

Embassy of France
Visa Section
123 Embassy Road
Embassy City, France

Dear Visa Section,

Subject: No Objection Certificate (NOC) for Visa Application

I, John Doe, hereby certify that I have no objection to [Applicant name], Senior Accountant, traveling to France for the business purposes.

The duration of the trip is from March 10, 2024, to March 25, 2024, and Sarah Johnson is expected to return to work on March 26, 2024.

If you require any further information or clarification, please do not hesitate to contact me.


John Doe

Is a leave approval letter/NOC necessary for a visa application?

It depends on the visa requirements of the country you are visiting. As this letter confirms your ties to the home country, visa authorities want to ensure that you have permission to be absent from your work and you intend to return.

Can a self-employed individual provide a leave approval letter or NOC for a visa application?

Self-employed may not have a traditional employer, but they can provide a self-attested letter outlining their travel plans and commitments. You can also attach the flight itinerary or cover letter along with the self-attested letter. Since the visa requirements may vary, check the guidelines for the particular country’s consulate or Embassy.

Is NOC / Leave approval letter mandatory for Schengen visa?

Well , its not mandatory but the specific requirements for Schengen visa application documentation can vary depending on the applicant’s circumstances, such as their purpose of travel, employment status, and relationship to the inviting party (if applicable). It may add value to the visa application if you are seeking a Work visa, Dependent visa, Student visa , Diplomatic or official visa or under special circumstances.

If you have any inquiries, uncertainties, or require further details regarding your Schengen visa application, feel free to contact us. Our team is here to assist you every step of the way, much like how we supported our customers in planning their European journey.