A travel itinerary is an extensive document describes what will happen, when, and where the events are to occur. It usually contains details about modes of transport, lodging arrangements, sights to see, and also those individuals who may need to be contacted if necessary. One very important reason for preparing a travel itinerary when applying for a visa is that it gives proof to the visa officer that you do have an itinerary and that you do plan on coming back to your home country after your visit.
To be able to make a travel itinerary for a visa application, here are the following steps:
Personal Information: Write your complete name, date of birth, passport number, and other pertinent personal particulars at the head of the itinerary. To ensure that your travel plans are clearly understood, it is important to indicate the dates of your journey, taking into account both arrival and departure times.
Flight details: Your flight information must be provided, including the flight numbers, departure and arrival times, as well as the names of the airlines that you are traveling with. Ensure these correspond to any flight reservations or tickets you might have already acquired.
Accomodation: During your trip, make sure you provide information about where you will be accommodated, like hotel names and locations, the reservation numbers, and contact details. If you are staying with friends or relatives, also indicate their contact details. Within your destination country, please provide information on other transportation arrangements, including train tickets or rental car reservations, and even bus schedules.
Activities: You can now share what you have in mind to undertake throughout your holiday, which involves guided tours, sightseeing, viewing points, and any other exhibitions, shows, or parties where you already have tickets.
Travel insurance: In case you have purchased travel insurance, please specify the policy number and information concerning coverage.
Financial Means: There must be some documentation that can be used as proof of your ability to meet your financial obligations, and this may include bank statements or evidence of being gainfully employed.
Contact Information: Include your phone number and email address so that we can reach you with any updates. Be sure to also provide emergency contact information for someone who is not traveling with you.
Additional Documentation: Moreover, there are additional documents required for your visa application, which might include an invitation letter, proof of accommodation booking, and travel reservations, depending on the requirements of the visa type.
Format: The format is an important aspect: make sure the plan looks good and is also readable. For a more professional outcome, you can use a word processor or spreadsheet and consider keeping it on a single page.
Review: Review your itinerary to ensure all information is accurate and complete when submitting it along with your visa application.
Keep in mind that you have to formulate your travel plan in compliance with the visa requirements and submit the detailed schedule of the trip along with any supporting documentation as requested by the visa consulate or embassy to enhance your chances of success.
Whenever you apply for a tourist or business visa, most consulates want you to submit a detailed day wise travel itinerary for visa processing. But how to write one ? Is there a format for travel itinerary ?
This article makes it clear how to create a travel itinerary for your visa application in 5 minutes along with it’s relation with a personal cover letter for visa.
P.S : Many of you have been asking us if travel itinerary is the same as flight itinerary. No it is not. We will explain the difference further. If you are in a hurry and want to get your travel itinerary along with cover letter you can use our service below and we can make it for you.
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Check out our collection of customizable travel itinerary planner templates for all of your vacations. You can print them off with just a few clicks in FlightGen App
What is Travel Itinerary?
A travel itinerary is a day-wise breakup of what you intend to do once your visa is approved. Ideally, you must cover all the days between the start and end days of your trip. Generally, the travel itinerary should include the dates of your arrival and departure, as well as the places or destinations to see or things you intend to accomplish inside the travel itinerary and the time you want to progress.
A travel itinerary lists the all places to see at certain times and the ways to get from one place to another according to a set schedule of events.
What are the important things you should know before writing a travel itinerary for visa ?
Travel Itinerary assists with planning, organizing, and creating a budget for your desired activities. It is kind of outline of all your selected destinations which you want to visit.
Preparing travel itinerary is not that easy as we expect, before writing or preparing travel itinerary, you should gather few important details like flight details, you hotel reservation and any house or car rental details, As well as you have to know few other important things which are:
- How many people are travelling with you
- The purpose of your journey
- What kind of travel are you planning?
- How long will you be away
- Where will you stay throughout your trip?
- What is the budget?
- How much time will the trip take?
Is a travel itinerary same as flight itinerary ?
No. The flight itinerary is information about the flight you are taking for your trip such as flight number, travel dates, layover time and price whereas travel itinerary explains the travel itself such as what you intend to do once you get there. So they both are different.
You can read our article about flight itinerary for visa to know more about flight itinerary.
Why travel itinerary is so important for visa and your travel?
Traveling to other countries is not that easy as picking a places where we want to go. As well as it’s not easy booking your flights and hotels. Travel itinerary is the best way that the visa officials is aware of your travel plans and your visa will get approves based on your intention to visit destinations. The officers may also take decision on visa clearance depending on your travel itinerary or a combination of responses to your visa application.
The international embassies recommend for travel itineraries rather than purchasing actual flight tickets.
Here are the few important reasons for having a travel itinerary:
- Use your time wisely. Planning your entire trip ahead of time allows you to better manage your travel schedule. Your journey time to various destinations should be factored into your itinerary.
- The travel itinerary lets you estimate trip costs. Estimating spending helps you budget.
- Faster, easier travel. In reality, traveling is harder than the internet makes it seem. Since you can’t see everything, you must visit nearby places or travel in one direction.
- Many countries have too many attractions to visit in a few days. Prioritizing sites with an travel itinerary will help you to visit what you desire.
- Travel basics are remembered. Trip basics must be included in your travel itinerary. In case you’re traveling to many destinations, your travel itinerary must include travel basics like what to carry, what to wear and emergency contact numbers like hospitals, embassy, and police.
How to create travel itinerary for visa with an AI tool ?
Flight Itinerary or Travel itinerary is very important document for your visa approval. Embassy officials will decide based on your travel itinerary document to get visa approved.
There are several agencies or AI tools which help you to create your travel itinerary which might be accurate or many not be. And they charge more than 30$ to create basic travel itinerary format.
But there is an App called FlightGen which helps you to create your travel itinerary, in case, if you feel the travel itinerary need to improve then, you can contact the FlightGen officials, they will create new for you. And Flight charge only 10$/m, through which you can get, not only travel itinerary, you will also get unlimited cover letter, invitation letter, flight itinerary, dummy hotel bookings for unlimited applicants.
You can create your own travel itinerary using this FlightGen App.. You can get unlimited travel Itinerary is available for just @ 10$/month for unlimited applicants
How do I present my travel itinerary to the embassy ?
Our recommended method is to add your travel itinerary in your personal cover letter for visa itself. That way you can cover two requirement in one document and make your visa process simpler.
The main purpose of a travel itinerary is to provide the following information about your trip. Such as:
- What is your purpose of your travel ? (Example, backpacking, honeymoon, to visit friend/relative, for attending a trade fair or event)
- What should be the validity period of your visa, if Approved ? (If you are travelling for 20 days, then your visa will have a validity of 22 days from the trip start date )
- Should you get a Single entry or multiple entry visa ? (Example : If you plan to travel to London during your Europe trip, then you need to have a multiple entry visa otherwise you will not be allowed to re-enter Schengen area).
Is travel itinerary required for Schengen visa Application ?
Yes. A travel itinerary is a mandatory document when applying for Schengen visa. As per the VFS website you need to bring a flight itinerary or travel itinerary during your Schengen visa appointment.
Flight Information for Your Travel Itinerary
- Make a flight reservation to prevent the payment of the entire ticket price
- If you can spend extra upfront, buy a refundable ticket
- Hold a ticket with an airline if your visa can be processed promptly
- Hold a ticket with a travel agent to gain an insider’s edge
Getting information on where to stay for your trip
- To save money, make a refundable hotel reservation
- If a friend is hosting you, ask them for their address
- If you find a great deal, make a ticket that you can’t get back
Creating Your Travel Plan
- Collect your travel and accommodation details
- Before you go, make sure you print out your train or ferry tickets
- Schedule everyday activities
- Include your travel plans with your application
- Wait for the decision on your application
How to Write a Travel Itinerary Manually ? Step-By-Step Guide
You can create travel itineraries manually as well as you can create with the help of an AI or online tool. A travel itinerary is also sometimes called a trip itinerary or travel plan.
A travel itinerary is one of the important document for Schengen visa or any visa application, which contains all of the information of your entire trip, such as tourist destinations to visit, times, and scheduled events. It is used to assist you organize your journey before to leave.
Follow this step by step guide to create your travel itinerary manually:
- List your desired destinations, and make notes about each of them.
- Estimate your time for each destination.
- Organize the travel itinerary by place name, date, and/or location.
- All all relevant useful information like addresses, contact numbers, opening hours and so on (if it is necessary)
- Explain your trip. Make sure your itinerary has everything you need.
- Think about your ideal vacation: relaxation at home or adventure?
- List out extra Activities: Hiking or skiing may interest you.
What is the standard structure of a travel itinerary?
Here everyone has to understand the travel itinerary, and need to understand what need to be included in the travel itinerary. In this guide we try to give an idea about the travel itinerary structure, based on that you can write your travel itinerary or else use FlightGen App to create your travel itinerary easily for unlimited applicants.
Check out these below points for standard travel itinerary structure:
- A travel itinerary should always begin with a brief introduction of the destination which you want to visit and why it’s worth visiting.
- The destination overview is essential to the travel itinerary. Now, you must have to research your destination which you want to visit.
- The overview should include a trip budget estimate.
- Describe daily activities and add a map of the area.
- Add transport modifications.
- It’s very important to have a clear idea on how many days and nights that you will be staying in a certain location, as well as the timetables for both transportation and flights.
- A travel itinerary must be planned daily which means day to day activities. Daily scheduling makes a trip itinerary useful.
- Describe your full plan of everyday activities.
- Include the addresses or places of each activity.
- If necessary add important information about plan.
- Include websites links or extra resources.
- Since you’ve done your research, so just you need to include the top experiences to maximize your trip.
- It’s a great idea to assist you in finding great places to eat and organizing your schedule accordingly.
- A decent travel itinerary should contain your accommodation details, which will let you know whether any luxuries could influence the purpose of your trip.
Sample travel itinerary for visa application
Here is a sample template for a detailed travel itinerary for Schengen visa applicants . In this example the applicant is travelling for 20 days between September 10 to September 30 2022.
- Sep 10, 2022 : Depart from New York & Land in Zurich.Check in to my hotel.
- Sep 11, 2022 : Day trip to Swiss Villages in Interlaken & Grindelwald with a local friend.
- Sep 12, 2022 : Walk around Zurich touristic highlights . In the evening go on Felsenegg CableCar and Ferry Ride.
- Sep 13, 2022 : Take a train to Bern and checkin to my hotel (Hotel EinstienHaus).
- Sep 14, 2022 : Take a day tour with a professionaltour guide and In the evening enjoy cheese and Fondue tasting.
- Sep 15, 2022 : Visit Einstein house and in the evening depart to Geneva.
- Sep 16, 2022 : Take Geneva hop on Hop offtour.
- Sep 17, 2022 : Visit st PierreCathedral & in the evening take a stroll around the city landmarks.
- Sep 18, 2022 : Take a rental car from Geneva to LakeComo.Checkin to my hotel (Olendra Inn)
- Sep 19, 2022 : Enjoy the day around LakeComo.
- Sep 20, 2022 : Depart to Milan and visit Duomo.Check in to my hotel (Casa Dumo de Milano).
- Sep 21, 2022 : Take a train to Venice & check in to my hotel (Hotel deVenezia).
- Sep 22, 2022 : Spend the day around Venice & check out Academia.
- Sep 23, 2022 : Visit the islands in Venice like Murano Burano & Lido
- Sep 24, 2022 : LeaveVenice to Florence.Check in to my hotel (Titillia Inn).
- Sep 25, 2022 : Take a city tour with a professional guide around Florence. In the evening Enjoy local food and music.
- Sep 26, 2022 : Take a Day tour to Monaco.
- Sep 27, 2022 : Fly to France from Florence.
- Sep 28, 2022 : Enjoy Eiffel Tower and Sienna riverCruise in the evening.
- Sep 29, 2022 : Rent a car and visit Versailes
- Sep 30, 2022 : Leave Paris and back to my home in New York.
Here is a sample travel itinerary for visa.
Preparing an itinerary for a visa application requires you to submit a detailed plan of your intended itinerary to the visa issuing authority. Here are simple step-by-step instructions for making one:
Personal information: Start with your personal information including full name, date of birth, passport number and contact information.
Travel date: Clearly indicate your planned arrival and departure dates from your destination country.
Transportation details: Provide details of your itinerary including flight or train number, departure/arrival time and confirmation number.
Accommodations: List the addresses and contact details of places you will be staying during your trip, including hotels, hotels, or other accommodations
Daily itinerary: Outline your daily activities, including planned destinations, trips, and other relevant activities. Include dates, times, and addresses for each transaction.
Purpose of the visit: Clearly state the purpose of your visit, be it a visit, business meeting, visiting friends or family, attending a conference and so on.
Proof of finances: Alternatively, you can include proof of your ability to pay for your trip, such as bank statements or proof of employment.
Travel Insurance: If required, provide details of your travel insurance, including policy number, payment dates and payment location.
Emergency contacts: Include your contact information and any contacts you have in the host country.
Supporting Documents: Include any supporting documents for your visa application, such as invitations, hotel reservations, flight bookings, or travel documents.
How to Organize: Organize your itinerary in a clear and easy-to-read format. You can use bullet points, tables, or simple paragraphs.
Check and proofread: Double check all information for accuracy and completeness. Make sure dates, times and details are correct.
Printing and mailing: Print the itinerary and attach it to your visa applications. Keep a digital copy for your records.
Always be sure to obtain additional documentation or information regarding the specific requirements of the country you are applying for. If you are unfamiliar with any part of the application process, consider getting help from the embassy or consulate to process your visa application.
