When applying for a B1/B2 visa to visit the United States, many people find that a well-written request letter makes their case much stronger. A welcome letter from a U.S. citizen or Legal Permanent Resident (LPR) is not required, but it can help the visa process, especially if it shows strong ties to the applicant’s home country. However, the job invitation process can vary, and this article is for invitation letter for U.S. visa.

If you need your US visa invitation letter quickly, consider using the FlightGen App. This program lets you answer 10 basic journey questions and get a professionally formatted PDF.

What is an Invitation letter?

A letter of invitation is a signed letter from the family member or friend who you will be staying with during your trip to the United States. The purpose of the letter is to confirm that you will have a place to stay during your visit.

Note: A travel visa invitation letter must be written as if the host is communicating to the embassy on behalf of the visa applicant.

An invitation letter can serve as a sponsorship letter, as long as it specifies who is responsible for paying the trip expenses, including airline tickets, lodging, housing, and other related costs.

Easily create your invitation using the FlightGen app in just 5 minutes.

Requirements of US visa Invitation letter

To write a visa invitation letter, follow these guidelines:

  • Host: The person writing the visa invitation letter should be a U.S. citizen or a legal permanent resident.
  • Relationship: Clearly state the relationship between the host and the visitor in the letter.
  • Date: Include the date on which you’re writing the letter.

For the invitation to be valid, the host must meet the following requirements.

  • To visit a country, it is necessary to possess citizenship or lawful permanent residency status.
  • Must be a close companion, romantic partner, or close relative.
  • A registered place, such as a home or flat, is required.
  • Must provide sufficient space for the application.
  • If he is accountable for the costs of your journey, he must furnish evidence of adequate funds.

How to write an invitation letter for US visa application?

The host in the U.S. must include the following details in their visa invitation letter:

  1. Full name.
  2. Date of Birth.
  3. Full address.
  4. Contact information such as phone number and email address.
  5. Status in the U.S.
  6. I.D., passport, or green card number.
  7. Photocopy of the I.D., passport, or green card number.

The host must include the following details of the visa applicant in the invitation letter:

  • Full name
  • Date of Birth
  • Full address
  • Contact information such as phone number and email address
  • Applicant’s relation to the host in the U.S.
  • The purpose of their trip
  • Applicant’s length of stay in the U.S. with specific dates
  • Mentioning if the host will be responsible financially for the visa applicant while in the U.S.
  • Applicant’s accommodation details
  • Host’s signature and date

Download FlightGen App

Start by downloading the app. For your phone kind, click below to get the app.

Easily create your invitation using the FlightGen app in just 5 minutes.

Create a login account after installation to preserve your invitation letter progress and finish it later.

Steps to follow while writing a US travel visa Invitation letter

Step 1: Select ” Create Invitation letter”.

Step 2: Select the Invitation option for US Tourist/ Visitor Visa.

Step 3: Click Create Invitation Letter.

Step 4: Add Personal details. Click next once you done.

Step 5: Select the consulate and add Consulate Information.

Step 6: Click by applying a Schengen (Europe) visa.

Step 7: Select your visa type.

Step 8: Select Employment status. Click next.

Step 9: Add work information . click next.

Step 10: Fill the invitor information. Click next.

Step 12: Select Add the trip information.

FlightGen can generate flight itinerary, hotel reservations, cover letters, and invitation letters (with new capabilities coming soon).

Select the Invitation option for US Tourist/Visitor visa

There are two types of invitation letters:

  • US Business visa invitation letter
  • US Travel visa invitation letter, sometimes referred to as a guest visa.

In order to generate an invitation letter for a tourist visa, please select the appropriate option inside the application. Please refer to the above screenshot for further information

Add a travel itinerary to your invitation letter

It is normal to include a travel schedule or a detailed description of the intended journey daily. If you are seeking a visiting visa, you may prefer to remain with your host and refrain from exploring the surrounding areas.
One possible course of action is to incorporate a travel itinerary for the days in which specific activities have been scheduled.
For instance, if your duration of stay is 10 days, you have the option to include a trip plan for 6 days.

Presented below is an exemplar trip itinerary.

January 11, 2022: Off-site excursion to Swiss villages in Interlaken and Grindelwald accompanied by a local acquaintance.
January 12, 2022: Explore the prominent tourist attractions in Zurich. Engage in the Felsenegg CableCar and Ferry Ride during the late hours.
January 15, 2022: Pay a visit to Einstein’s residence and then leave for Geneva in the evening.
January 16, 2022: Embark on a hop on hop off tour in Geneva.
January 20, 2022: Travel to Milan and experience a visit to Duomo. Kindly proceed to the designated hotel, Casa Dumo de Milano.
January 21, 2022: I will travel by train to Venice and proceed to check in at my stay at Hotel de Venezia.
January 24, 2022: Depart from Venice for Florence.Arrive at my accommodation, the Titillia Inn.
January 25, 2022: embark on a guided city tour of Florence with a knowledgeable guide. Indulge in regional cuisine and music during the evening.
January, 2022: Indulge in an evening cruise of the Eiffel Tower and the Sienna River.
January 29, 2022: Take a car rental and go to Versatiles.
January 30, 2022: I will depart from Paris and return to my residence in New York.

Visa documents for invitation letter

When writing a US travel visa invitation letter, you must list the documents you will include for approval. These may be reviewed by the consulate to determine if you need extra visa documents.

FlightGen lets visa applicants select the papers to send for processing, making document addition easy.

Include any other relevant documents

Finally, you’ll need to update FlightGen with any additional visa documents that weren’t originally listed. As evidence of a relationship, you may, for instance, use the invitation letter to your wedding as evidence of a honeymoon.

Accepting the terms and conditions and clicking “Create invitation letter” are the last steps if you have followed the processes mentioned below. A professionally formatted invitation letter is generated in just a few seconds.

Sample travel visa invitation letter

You can get a professionally formatted invitation letter to utilize for your visa application if you follow the instructions above.

This is a sample invitation letter for a travel visa.

What information is required to be included in an invitation letter when applying for a US travel visa?

A properly prepared invitation letter for a US travel visa will include the following information:

  • Name and passport number of the visa applicant
  • Address and contact information for the inviter
  • Address and location of the visa consulate
  • Trip start and finish dates
  • Travel schedule is set for the vacation.
  • Expense bearer for the trip
  • Documents submitted for visa applications
  • Work information for the visa applicant

Letter of invitation to the U.S. a travel visa is a standardized document that must clearly define the purpose of the visit, the relationship between the host and the guest, and guarantee that the visitor will return to their home country in compliance with visa regulations in.. . visit. Step-by-step instructions for drafting a letter of invitation to the US. Here are the travel visas:

Methodology and Structure:

Use a standard worksheet.
Include your full name, address and contact information in the top right corner.
Include the date at the bottom of your contact information.
Include the recipient’s information (name and address of the applicant) below the date.


Start with a polite greeting, addressing the recipient by their title and last name (e.g., Dear Mr. Smith).

Purpose of the letter:

Clearly state the purpose of the letter, which is to invite the applicant to visit you in the United States. Specify the reason for your visit (e.g. visit, event attendance, family visit, etc.).

Relationship with the applicant:

Provide information about your relationship with the applicant, including how well you know each other, how long you have known each other, and any prior visits or contacts
If applicable, mention any family or personal relationships.

Details of the visit:

Specify the dates you want to go on the trip, including arrival and departure dates.
Mention any activities or events planned for the trip.

Housing and Financial Assistance:

Offer residency while the applicant lives in the United States, if applicable.
Assure the consular officer that you will cover any necessary expenses during the visit, such as accommodation, food and transportation.

Return Guarantee:

Express confidence that the applicant will comply with the terms of his or her visa and return to their home country after the visit.
Assure that the applicant has strong ties to their hometown, such as work, property ownership, or family obligations, that will compel them to return.


End the letter politely (e.g., Sincerely, Best regards) followed by your full name and signature.
If applicable, include any other supporting documents, such as a copy of your passport, proof of residency, or an invitation from a relevant institution.

Inspection and Maintenance:

Carefully review the document for accuracy, clarity, and completeness.
Make sure all names, dates and details are correct.


Print and sign the form on your form (if available).
Provide the applicant with an original for submitting his/her visa application.
Remember to keep the tone of the letter consistent and professional throughout. Additionally, it is important to be truthful in your invitation, as providing false information can cause serious problems for both the applicant and the host.

Frequently Asked Questions

Is A Letter Of Invitation Mandatory?

The visa invitation letter is not mandatory, and it does not guarantee that the applicant’s visa application will be approved.

Who Can Write A Visa Invitation Letter?

A US citizen, U.S. permanent resident, or U.S. green card holder can send a letter of invitation to their friend, family, or partner. Additionally, an international student on an F-1 or J-1 student visa who wishes to invite their friends or family to graduation can write an invitation letter.

Which U.S. Visa Types Need A Visa Invitation Letter?

There are two types of nonimmigrant visas under visitor visas. These visas allow a person to enter the U.S. for business or tourism for a short period. These visas are category B-1 visitor visas for business, tourism visas, category B-2 visitor visas for tourism, or a combination of both B-1/B-2 visas.

Do Everyone Need A Visa Invitation Letter?

Many countries have visa waivers with the U.S. Those people do not need a visa; hence a visa invitation letter is not required. However, visitors that need a tourist visa can look for the U.S. embassy or consulate on the U.S. Department of State website.